Changes in the E-Forms System Travel Expense Voucher

Please be advised that the following changes in the E-Forms System Travel Expense Voucher will take effect on Monday, April 1:

Claimant Signature Date Alert

If the “Trip End Date” is greater than 60 days PRIOR to the “Claimant Signature Date,” a message appears alerting the user that the travel reimbursement is taxable.  See “Accountable Plan” in BPPM 95.20.

Expenditure Authority Signing Validation

The following is REQUIRED to enable the Expenditure Authority to sign the TEV:

  • All of the account coding fields, including the budget, project, object, subject, and amount must be completed.
  • The total of all listed account coding line amounts must equal the “Amount Due Claimant.”
By Communications staff, Washington State University

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