Multi-Factor Authentication (MFA) for more WSU applications, including Office 365, Blackboard, Adobe and Cougar Card, is scheduled for implementation the evening of Aug. 4.

Why MFA? Why Now?

With more than 80 % of all data breaches being due to compromised individual login credentials, MFA is the reigning security standard across many industries including higher education, healthcare, defense, and finance.

Universities such as WSU are a prime target for cyber criminals due to the collaborative access provided between user accounts. A single university account holder might have direct access to sensitive information across multiple academic and business departments including research, payroll, student data, and more.

As if security concerns were not substantial enough with the usual bad characters, the introduction of COVID-19 brought even more determined malicious actors. These criminals are looking to capitalize on weakly guarded personal and organizational data, hoping to benefit from individuals working remotely without institutional network security. However, WSU’s Information Security team is ready with implementation of MFA across more than 90 additional university applications.

The full list of applications can be found on the ITS website.

 Office 365, Blackboard and Zoom

While several applications requiring MFA are used by the entire university, many are local, departmental software applications. Users can review the full application list in the link above and should visit with local technical support staff to determine which applications will be affected in their areas.

Three services used across the entire university that will require the enhanced security of MFA beginning on Aug. 4 include Office 365, Blackboard and Zoom.

  • More than 44,000 active WSU Office 365 accounts send and receive more than two million emails each day, and regularly share thousands of files across academic and business conversations.
  • To keep our classes running, our 30,000+ Blackboard users start over a million class sessions every month.
  • Experiencing a dramatic increase during WSU’s shift to remote business and academic function in March, WSU also now has 31,000 registered Zoom users putting in millions of meeting minutes each month.

These university-wide cooperative platforms require the enhanced identity protection provided by MFA today.

For most applications, MFA is a step inserted at authentication. Office 365 email may require additional steps.

 What about Office365 Email?

For most Office 365 users, nothing is required to prepare for this implementation. However, individuals who are not using a current version of Outlook may require some changes to their email accounts in order to be MFA-ready.

The only email applications that will be supported by ITS for Okta and multi factor authentication with Office 365 include:

  •           Windows: Outlook 2019/2016
  •           Mac: Outlook 2019/2016 for Mac
  •           Mobile Device: Outlook App for iOS and Android
  •           Web browsers: Outlook on the Web (Office 365.wsu.edu) using an up-to-date web browser

If users are not sure whether to take any steps to prepare for Office365’s MFA implementation, local department technical support staff can assist with those questions.

For additional information regarding this upcoming change, please visit the MFA website. Questions can be emailed to crimsonservicedesk@wsu.edu.