Internal Audit (IA) regularly performs audit tests of high-risk transactions. As a result of tests related to the university procurement card program, we observed there continues to be a large number of significantly aged transactions not yet verified in Workday.
Per university policy, BPPM 70.08 Procurement Card:
”Within 30 days of month end, the cardholder or PCDES is expected to have reviewed all the previous month’s charges or to have provided transaction notes explaining any delay in online review. Note: The procurement card coordinator or manager may contact the transaction verifiers regarding charges that are not reviewed in a timely manner.
Accounts Payable may expense the transaction directly to the department if the reconciler fails to complete their fiscal duties. In such a case, Accounts Payable determines which specific departmental account to charge for the transaction.”
Transactions should not be verified until goods are received. If there is a significant delay in delivery (greater than 90 days), add note in Workday.
Lack of compliance with policy may result in losing the ability to dispute fraudulent transactions, card suspension or cancellation, disciplinary action, etc.
For questions, please contact:
- IA at ia.central@wsu.edu or 509‑335‑5336
- Card Programs at purchasing.card@wsu.edu or 509-335-2034
