Reminder: Only official travel-related charges allowed on travel charge card

Internal Audit (IA) regularly performs audit tests of high-risk transactions. As a result of tests related to the university travel charge card program, we observed a significant number of cardholders had used their university issued JPMC travel charge card for non-travel related purposes or otherwise personal purchases.

The university travel charge card is a personal liability Visa credit card used for travel and travel-related expenses incurred while conducting university business. Travelers are to use the card for business-related travel and entertainment expenses as defined by the university travel policies. [BPPM Chapter 95]

Many cardholders with unallowable charges noted that they were unaware of the university policy or thought that it was allowable to use the card for personal charges as long as they did not seek reimbursement. This serves as a reminder that the travel card can only be used for official university charges. All charges on university travel charges cards are subject to audit.

For questions, please contact IA at ia.central@wsu.edu or 509‑335‑5336.

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