Each year NASPA Region V recognizes outstanding members by honoring individual professionals with regional awards. Regional award recipients will be forwarded for consideration for NASPA central awards, as applicable. Each nomination should include a letter of nomination, the requisite number of support letters, and the nominee’s resume and contact information. The nominations process is online at: naspa.org/about/awards/regions. The deadline to submit nominations is August 20, 2015. Recipients will be notified in early fall and the presentation of the awards will take place at the Region V Western Regional Conference, November 8-10 in Oakland, CA. (more…)
Notices and Announcements
Archived Submissions
What is bullying in the workplace? What constitutes violence on the job? This training session will provide WSU employees with information related to these and other workplace environment issues. It will describe the University policies and employee resources related to workplace violence, workplace bullying, and domestic violence.
This session occurs on August 5, 2015 from 1:30PM-3:00PM. It is important to register in advance. To do so, click HERE!
Human Resource Services is excited to introduce our employee testimonial program featuring stories from alumni and current employees on why they chose Washington State University. Our first feature is on Karina Barajas, Principal Assistant, Office of the Chief of Staff and Chief Operating Officer with WSU Tri-Cities, learn about her journey with WSU here: hrs.wsu.edu/whywsu
Internal and external audits have historically found high error rates in leave balance calculations on time and leave reports. Absent an automated system for time and leave reporting, it is very important for all employees to understand their responsibility in making sure for each month’s time record:
- the time is recorded correctly
- prior month balances are carried forward properly
- calculations of ending balance are done correctly
- leave without pay and impact on calculation of leave accruals are properly accounted for
- the proper leave accrual rate is applied
The employee preparing and/or reviewing the records and the supervisor signing the records should ensure correctness of this information and certify the time and leave reports timely.
Time and leave report trainings are provided on a regular basis through HRS Training & Development. Additional resources are being explored to provide greater means of ensuring accuracy in these records. Currently, policies related to time and leave reporting and employee responsibility may be found at BPPM 60.60, Time Report for Overtime-Eligible Employees, and BPPM 60.62, Leave Report for Overtime-Exempt Classified Employees.
For assistance in your time and leave reporting procedures, contact HRS (hrs.wsu.edu) or the Office of Internal Audit at ia.central@wsu.edu.
John (Jack) Gilbert, Parking Guide with Transportation Services, is retiring! Join us as we celebrate Jack with an Open House reception in the Smith Center for Undergraduate Education, CUE 512, on Thursday, July 30 between 3:00-5:00pm. Please stop by and wish Jack well, as he moves on to his next chapter of life.
Lewiston/Clarkston van is looking for riders. Schedule is 7:30 a.m. – 4 p.m. year round. Average monthly rate is $70 – $80.
Contact Tanya Gonzales tanya_gonzales@wsu.edu
A few more seats are still available in this week’s Financial Data Warehouse training session. It takes place on Wed, July 29 from 9:00am-12:00pm. This hands-on computer lab incorporates a variety of exercises using the BusinessObjects tools. Using actual WSU financial data, you will practice running pre-built reports and queries, building simple ad-hoc queries and reports, importing and exporting data, and formatting basic reports.
Note: Prior to attending, you should have been granted access to the Financial Data Warehouse by having the access form approved by the Data Guardian(s). Please see Access Procedures for more information.
Click here to register.
Join the WSUAA & WSU Athletics on the road for Cougar away football games! There will be a PreGame at Rutgers, Cal, Arizona and UCLA. See all the details (including travel package information for Rutgers) at www.alumni.wsu.edu/pregame. WSUAA & CAF members get in for $5!
This training provides an overview regarding how the electronic forms system functions and specific instruction on completion of the electronic forms that participants expect to use. Current forms in the system include the Request for Shipment of Merchandise, the Sponsored Projects Activity Request (SPAR), and the Travel Expense Voucher.
Upcoming session:
August 4, 2:00-3:30 p.m.
August 18, 9:30-11:00 a.m.
To register click HERE!
Employees not based in Pullman who are interested in this training should contact the Office of Procedures, Records and Forms at prf.forms@wsu.edu or 509-335-2005.
Do you have administrative responsibility for reviewing and/or signing time reports for employees? Are you an employee who is uncertain how to properly complete a time report? This session will originate from Pullman and will be available statewide via AMS Videoconferencing on August 4, 2015 from 9AM-11AM. This course provides information on leave accruals, accurate time reporting, how to document overtime and much, much more. Participate in this session to learn how to accurately maintain time reports and understand how critical accurate time reporting is.
It is important to register in advance. To do so, click here!
New to WSU? New Employee Orientation (NEO) helps new employees learn about the University while providing them with the resources to become a successful employee. NEO is broken into two sessions:
- Part 1: New Employee Orientation is recommended for all employees; this portion occurs from 8:30 a.m. -12:30 p.m. New Employee Orientation provides medical, dental, life and disability insurance information, as well as information on payroll, employment basics, resources and leave processes.
- Part 2: New Employee Retirement Orientation: is highly encouraged for all retirement plan eligible employees (choose the session below) that corresponds with your employment type.
- Faculty and Administrative Professional retirement information 1:30-2:30 p.m.
Civil Service and hourly retirement information 3-4 p.m. - We encourage all new employees to attend within their first 30 days of employment
To enroll click HERE!
**NEO sessions are available statewide via AMS Videoconferencing
The Pullman Campus Student Financial Services office, including the Communications Center which answers customer calls and processes customer emails, will be closed Today Tuesday, July 28th from 8:00 a.m. until 5:00 p.m. for an all staff training meeting. Faxes sent to Student Financial Services and customer emails sent to finaid@wsu.edu during our one day closure will be accepted but will not be processed until the next business day.
The SFS office will resume normal business hours of 8:00 a.m.-5:00 p.m.Tomorrow, July 29th. Please note that regional campus Student Financial Services offices (Vancouver, Tri-Cities, and Spokane) will be open. This one day closure only impacts the Pullman Campus office. We apologize for any inconvenience the closure may cause our WSU community partners and customers, and thank you for supporting our office.
Thank you!
Student Financial Services
Facility Services will have Valley Road Closed between Merman Drive to Stadium Way July 28th and 29th to repair the water main. We apologize for any inconvenience we may have caused. If you have any questions please call Eric Slocum with Heavy Equipment 335-9088 or the City of Pullman Dan Crimmins 338-3216.
As of July 1, 2015, the Department of Retirement Systems (DRS) changed the employee contribution rate for PERS 2 participants. The new rate is 6.12%, up from 4.92%. This new contribution rate was reflected on the July 24th paycheck. The other DRS plans (LEOFF and TRS) did not have changes to their rates.
Additionally, for all DRS participants, the Summer 2015 edition of the Retirement Outlook Newsletter is now available. The Retirement Outlook Newsletter provides valuable information on Department of Retirement Systems programs, benefits and services.
There are only a few tables left for the September 4th Feast, featuring Barnard Griffin! After that, there are only two remaining with seats open so don’t wait! Sign up and read more about this delicious four-course dinner series (by WSU’s Executive Chef Callison) at www.alumni.wsu.edu/feast.
Pam Kelley, Research Support Specialist and Events Coordinator for the Office of Grant & Research Development, is retiring! Come and join our Office as we celebrate Pam with an Open House reception in Neill Hall, Room 416 (ETC), on Thursday, August 13 between 3:30-4:30pm.
Please stop by and wish Pam well, as she embarks in this new and exciting chapter.
This is a reminder about state ethics rules.
Improper computer, email and internet use are the most common findings in settlements issued by the Washington State Executive Ethics Board (EEB).
In general, employee use of state-provided resources is permitted if the use is reasonably related to the conduct of official University duties.
Use of state resources for personal purposes, unrelated to the conduct of official duties, is prohibited unless it falls under de minimis rules. De minimis is use that is brief, infrequent, does not result in additional cost to WSU, does not interfere with performance of job duties, and does not compromise the security or integrity of state information or software. Some personal use activities are deemed prohibited (including use for political activities, lobbying, and outside business). De minimis rules do not apply to these activities, thus, any use of state resources for these purposes would be an ethics violation.
Protect your unit, yourself and your employees by ensuring proper awareness of ethics rules. See hrs.wsu.edu for ethics training resources. Also refer to Executive Policy #4, BPPM 10.21 and BPPM 20.37.
For questions or assistance, please contact Internal Audit at ia.central@wsu.edu.
In the near future Facilities Services Grounds Department will be removing three large old Silver Maples along Stadium Way. The trees are declining and deemed structurally hazardous especially given their proximity to Stadium Way traffic lanes. The wood from the trees will be taken to the Compost Facility. Replacement Sugar Maple trees have already been planted in the near vicinity of these trees to be removed. If you have any questions or concerns please contact Kappy Brun, Grounds Supervisor, at 335-9067 or kappy@wsu.edu.
There is a considerable cost difference between First Class, Priority, and Priority Express. The following chart shows the difference between a domestic letter and a ten ounce parcel. Priority and Priority Express postage is based on weight and zones. Items going to Seattle, no matter what class, are generally delivered in one day. Plan ahead to get the most out of your postage dollar.
| Priority Express | Priority | First Class | |
| $19.99 Flat Rate Envelope | $5.75 Flat Rate Envelope | $0.49 (1 oz letter) | |
| 10 ounce parcel to zone 3 (Seattle) | $23.95 | $5.85 | $3.58 |
For more information contact University Communications at 335-2365, email joyr@wsu.edu, srigby@wsu.edu or visit ucomm.wsu.edu/mailing.
The last day to reserve advertising space in the Winter 2015 Apple Cup and Holiday edition of the all-new redesigned Washington State Magazine is this week Thursday, July 30! (more…)