Goods and services – Pay after receipt

Proper stewardship of public resources includes ensuring the university receives what has been purchased. When goods or services are procured on behalf of WSU, processes should be in place to ensure everything on the invoice is received prior to approving invoices or transactions for payment to the payee. For purchase orders, if only a portion of the order is received or only partial services are rendered, only receipt the specific lines in Workday. Follow the Create Receipt, Invoice Submission to Payment Services, and Procurement Card Transaction Verification reference guides for step by step directions.

Risks associated with payments made in advance:

Supplier may not send final shipment of goods or complete agreed upon services
May be difficult or impossible to obtain refund for goods/services not received
Payment in advance of receiving goods or services is generally prohibited by state law with some exceptions for subscriptions, maintenance and insurance.

For questions, contact:

Purchasing Services: purchasing@wsu.edu
Accounts Payable: accounts.payable@wsu.edu
Office of Internal Audit: ia.central@wsu.edu

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