As we near the end of the semester, we experience not only a surge of student activity, but also an increase in the presence of external auditors on campus.
The University cooperates with and assists external auditors in meeting their responsibilities to ensure the proper use of University resources.
Policy BPPM 30.14 describes the expectations of the University when assisting the external auditors. Please keep the contents of this policy in mind in the event of contact by any external auditors.
Note that external auditors usually make contact with administrative personnel prior to performing procedures in a department/unit. However, there may be occasion when the external auditor will perform an unannounced cash count. In that event, no advance notice is provided, though auditor contact with the supervisor is expected.
In the event of a contact by an external auditor, please make sure to contact the unit supervisor and Internal Audit. Further, if an external auditor makes contact to perform an unannounced cash count, remember:
- Make sure to obtain the proper identification; a business card alone is not sufficient, it must be supported by picture ID.
- Notify your supervisor immediately and have them present for the cash count if possible.
- Cooperate with the external auditors: they will request to count all funds on hand. This includes cash, change, checks, petty cash funds, and receipts. They will request a department employee remain with the cash throughout the count process.
- Contact Internal Audit as soon as possible after the count or during the count if problems arise.
More information is available in the policy noted above or by contacting Internal Audit at ia.central@wsu.edu.
