Everyone handling cash and checks (including donated funds) is reminded to handle them with great care. Responsibility for funds received on behalf of WSU remains with the receiving unit and does not terminate until receipted by the Bursar’s Office.
Periodic review of WSU’s Cash Handling policy (BPPM 30.53) will assure an understanding of the correct cash handling processes along with the online cash handling training available through the HRS Training Website.
Here are a few reminders:
- All monies (i.e., cash, checks, money orders) must be physically secure at all times.
- Immediately endorse checks.
- Receipt all monies at the time they are received.
- All payments made to WSU should be deposited intact at least weekly, or daily if amounts total $100 or more the day of receipt.
- Never use interdepartmental mail to transfer monies.
- Establish proper separation of duties — individuals who collect monies and/or write receipts may not also prepare and/or make deposits. Periodically reconcile Workday Record Cash Sales business processes to Workday Revenue reports to ensure that all revenue has been properly posted to the appropriate accounts (see BPPM 30.07 and the Using Workday Reports reference guide).
For questions, contact the Office of the Controller, (Controller General Contact Information); Bursar’s Office, (bursar.office@wsu.edu); or Internal Audit, (ia.central@wsu.edu).
