All participants in the July 23 and July 24 Workday demonstrations are encouraged to complete an on-line survey found at the link below. This survey will be used to gather feedback as WSU continues to build an understanding of our HR, Payroll and Finance needs as part of the business modernization initiative.
Notices and Announcements
Archived Submissions
New to WSU? New Employee Orientation (NEO) helps new employees learn about the University while providing them with the resources to become a successful employee. NEO is broken into two sessions.
- Part 1: New Employee Orientation is recommended for all employees; this portion occurs from 8:30 a.m. -12:30 p.m. New Employee Orientation provides medical, dental, life and disability insurance information, as well as information on payroll, employment basics, resources and leave processes.
- Part 2: New Employee Retirement Orientation: is highly encouraged for all retirement plan eligible employees (choose the session below) that corresponds with your employment type.
- Faculty and Administrative Professional retirement information 1:30-2:30 p.m.
Civil Service and hourly retirement information 3-4 p.m. - We encourage all new employees to attend within their first 30 days of employment
To enroll click HERE!
The Student Recreation Center will be closed for semi-annual deep cleaning beginning Sunday, Aug. 2, through Saturday, Aug. 8. During this week-long closure, we will be refinishing all of the SRC courts, cleaning all surfaces and equipment, and installing new fitness machines. Fitness classes that are regularly scheduled to take place at the SRC will be moved to the Yoga Lodge, Smith Gym, or PEB during the SRC closed week. For more information, please visit urec.wsu.edu or call 335-UREC (8732).
Dr. Sasi K. Pillay has accepted Washington State University’s offer to become the new Vice President for Information Technology and Chief Information Officer. He will be joining WSU from the University of Wisconsin System where he serves as the Associate Vice President and Chief Information Officer. WSU will be working closely with Dr. Pillay over the next few months to ensure a successful transition.
You may have recently noticed changes to WSUjobs.com.
In the last month, we have had over 45K visits to WSUjobs.com, prompting us to examine the layout of our site.
Human Resource Services’ goal is to provide potential applicants with easy navigation to information on employment at Washington State University.
Below you will find information on the modifications that have been made to WSUjobs.com
- WSUjobs now features a 60 second recruitment video titled “Picture Yourself a Part of WSU” that highlights WSU’s statewide presence.
- Quick links to Veteran, Equity & Diversity, and Alumni resources have been added.
- In addition to the video and quick link resources we have added a link to “Why I Chose WSU” an employee testimonial program featuring stories from alumni and current employees on why they chose Washington State University.
Please note that HRS is currently working on transitioning our main HRS site to WordPress. Therefore additional updates to WSUjobs can be anticipated over the next few months.
WSU’s eLearning Services is offering two workshops this week on Blackboard Learn, which is replacing Angel as the University’s learning management system. Faculty can attend in person at WSU Pullman, or in videoconference rooms at the other campuses.
- Communities at 3 p.m. Thursday, July 30 (Terrell 24, or contact Nick Webster for video conference options)
- Features and Functions at 10:30 a.m. Friday, July 31 (Terrell 24, or contact Nick Webster for video conference options)
No registration is required. You can also visit the drop-in lab in Van Doren Room 3, or have someone come to your office by emailing migrationhelp@wsu.edu. For more resources, including the Live Chat feature, please see the LMS Transition website, lmstransition.wsu.edu.
The WSUAA is working with Sports & Entertainment Travel, who has a block of hotel rooms reserved in Times Square at a great rate – but there are only four left so reserve your room today! They are also providing a round-trip bus from New York to Rutgers University on game day. If you are interested in the travel package, visit www.cougfanstravel.com To sign up for The PreGame, visit www.alumni.wsu.edu/pregame.
This BPPM revision includes the following changes:
– Emergency Planning and Preparedness 50.39
– Relocation Expense Overview 70.60
– Commute Trip Reduction 80.86
– Requesting a Telephone Directory 85.43
For a summary of the changes and link to the new sections, see the BPPM Revision 452 memorandum at:
http://public.wsu.edu/~forms/HTML/Revision_Memos/RevisionMemo452.htm
Contact: Office of Procedures, Records, and Forms; telephone 335-2005
Hours during the academic term are 7:30 a.m. – 4:30 p.m. M-Thu. Van departs every Friday at 4 p.m. Summer hours are 7:30 a.m. – 4 p.m. M-F
Leave Clarkston at 6:10 a.m. from the Bi-Mart parking lot in front of St. Vincent De Paul; (return drops off at this location). Riders disembark at the Vet Med parking lot across from French Ad. Not sure if van pool fits you? Take a free trip and see first.
Contacts: Jean Whittaker at 335-1126 or whittakerje@wsu.edu or Mike Petrusky at 335-2841 petrusky@wsu.edu or Robert Wright at 335-2024 wrightrd@wsu.edu.
The Cougar Athletic Fund invites you to:
INAUGURAL COUGAR SPORTS KICKOFF
WHERE: Rogers Field
WHEN: Thursday, Aug. 20 (Gates open at 5:30 p.m.)
WHAT: Cougar Sports Kickoff, BBQ Dinner Catered by South Fork, Music, Football Player Autographs, Beer/Wine Garden,
Games, Posters, Coaches, Student-Athletes, Bounce Houses, Give-A-Way’s and more!
TICKETS:
– Adults: $15 4
– WSU Students/Children under 12: $10
– Children under age 2: Free
(Ticket includes entrance to event, BBQ dinner and soft drinks.)
Join the Cougar Athletic Fund and Washington State Athletics as we host the Inaugural Cougar Sports Kickoff. This family-fun BBQ includes a football team autograph session, music, games hosted by student-athletes, bouncy houses, and a wine/beer garden for adults. Welcome new color analyst Matt Chazanow as he co-emcees the evening with Cougar Legend Jason Gesser. Don’t miss the opportunity to hear from Jen Greeny (Volleyball), Mike Leach (Football) and other head coaches as they prepare their programs for the upcoming season.
Additional details and registration information are available at tinyurl.com/CougarSportsKickOff
For more information, contact Bridget Slaybaugh at
bslaybaugh@wsu.edu or the Cougar Athletic Fund 509-335-0220.
Each year NASPA Region V recognizes outstanding members by honoring individual professionals with regional awards. Regional award recipients will be forwarded for consideration for NASPA central awards, as applicable. Each nomination should include a letter of nomination, the requisite number of support letters, and the nominee’s resume and contact information. The nominations process is online at: naspa.org/about/awards/regions. The deadline to submit nominations is August 20, 2015. Recipients will be notified in early fall and the presentation of the awards will take place at the Region V Western Regional Conference, November 8-10 in Oakland, CA. (more…)
What is bullying in the workplace? What constitutes violence on the job? This training session will provide WSU employees with information related to these and other workplace environment issues. It will describe the University policies and employee resources related to workplace violence, workplace bullying, and domestic violence.
This session occurs on August 5, 2015 from 1:30PM-3:00PM. It is important to register in advance. To do so, click HERE!
Human Resource Services is excited to introduce our employee testimonial program featuring stories from alumni and current employees on why they chose Washington State University. Our first feature is on Karina Barajas, Principal Assistant, Office of the Chief of Staff and Chief Operating Officer with WSU Tri-Cities, learn about her journey with WSU here: hrs.wsu.edu/whywsu
Internal and external audits have historically found high error rates in leave balance calculations on time and leave reports. Absent an automated system for time and leave reporting, it is very important for all employees to understand their responsibility in making sure for each month’s time record:
- the time is recorded correctly
- prior month balances are carried forward properly
- calculations of ending balance are done correctly
- leave without pay and impact on calculation of leave accruals are properly accounted for
- the proper leave accrual rate is applied
The employee preparing and/or reviewing the records and the supervisor signing the records should ensure correctness of this information and certify the time and leave reports timely.
Time and leave report trainings are provided on a regular basis through HRS Training & Development. Additional resources are being explored to provide greater means of ensuring accuracy in these records. Currently, policies related to time and leave reporting and employee responsibility may be found at BPPM 60.60, Time Report for Overtime-Eligible Employees, and BPPM 60.62, Leave Report for Overtime-Exempt Classified Employees.
For assistance in your time and leave reporting procedures, contact HRS (hrs.wsu.edu) or the Office of Internal Audit at ia.central@wsu.edu.
John (Jack) Gilbert, Parking Guide with Transportation Services, is retiring! Join us as we celebrate Jack with an Open House reception in the Smith Center for Undergraduate Education, CUE 512, on Thursday, July 30 between 3:00-5:00pm. Please stop by and wish Jack well, as he moves on to his next chapter of life.
Lewiston/Clarkston van is looking for riders. Schedule is 7:30 a.m. – 4 p.m. year round. Average monthly rate is $70 – $80.
Contact Tanya Gonzales tanya_gonzales@wsu.edu
A few more seats are still available in this week’s Financial Data Warehouse training session. It takes place on Wed, July 29 from 9:00am-12:00pm. This hands-on computer lab incorporates a variety of exercises using the BusinessObjects tools. Using actual WSU financial data, you will practice running pre-built reports and queries, building simple ad-hoc queries and reports, importing and exporting data, and formatting basic reports.
Note: Prior to attending, you should have been granted access to the Financial Data Warehouse by having the access form approved by the Data Guardian(s). Please see Access Procedures for more information.
Click here to register.
Join the WSUAA & WSU Athletics on the road for Cougar away football games! There will be a PreGame at Rutgers, Cal, Arizona and UCLA. See all the details (including travel package information for Rutgers) at www.alumni.wsu.edu/pregame. WSUAA & CAF members get in for $5!
This training provides an overview regarding how the electronic forms system functions and specific instruction on completion of the electronic forms that participants expect to use. Current forms in the system include the Request for Shipment of Merchandise, the Sponsored Projects Activity Request (SPAR), and the Travel Expense Voucher.
Upcoming session:
August 4, 2:00-3:30 p.m.
August 18, 9:30-11:00 a.m.
To register click HERE!
Employees not based in Pullman who are interested in this training should contact the Office of Procedures, Records and Forms at prf.forms@wsu.edu or 509-335-2005.
Do you have administrative responsibility for reviewing and/or signing time reports for employees? Are you an employee who is uncertain how to properly complete a time report? This session will originate from Pullman and will be available statewide via AMS Videoconferencing on August 4, 2015 from 9AM-11AM. This course provides information on leave accruals, accurate time reporting, how to document overtime and much, much more. Participate in this session to learn how to accurately maintain time reports and understand how critical accurate time reporting is.
It is important to register in advance. To do so, click here!