In preparation for fall hiring, departments are reminded that WSU employs only U.S. citizens and aliens who are authorized to work in the U.S. As required by U.S. Citizenship and Immigration Services, all new employees (citizens and noncitizens) must complete Form I-9 and present original document(s) that establish identity and employment authorization.
Section 1 of Form I-9 must be completed by the employee no later than the first day of hire. Employers must complete Section 2 by examining evidence of identity and employment authorization within 3 business days of the date employment begins (hire date). If Form I-9 is not completed within the required three business days of the date employment begins (hire date), the employee is not eligible to work until Form I-9 is completed. Form I-9 may be completed by employee and employer prior to the start of employment if the employee is available to do so.
If the employee does not have or does not wish to provide their social security number, Form I-9 may be completed using “pending” in place of the social security number.
If an I-9 re-verification is required, the employer must select “Add Section Three” option and add the “date of rehire” in Box B, Section Three. The re-verification must be completed within 3 business days of the date employment begins (hire date). If the re-verification is not completed within the required three business days of the hire date, the employee is not eligible to work until the re-verification is completed or a new Form I-9 is completed.
If a notice of I-9 Expired or Duplicate I-9 has been received, contact HRS for assistance. Refer to BPPM 60.04 – Employment Eligibility Verification–USCIS Form I-9 or contact Human Resource Services for additional information.
