Units and individuals who handle cash and checks (including donated funds) are reminded to handle all such negotiable instruments with the greatest of care. Responsibility for funds received on behalf of the University remains with the unit receiving the funds and does not terminate until receipted by the Cashier’s Office.
Periodic review of the University’s Cash Handling policy (BPPM 30.53) will help assure an understanding of the correct processes for handling cash.
Here are a few reminders:
- Cash and checks must be physically secure at all times.
- Immediately endorse checks and receipt all monies at the time they are received.
- All payments made to WSU should be deposited intact at least weekly or daily if amounts total $100 or more the day of receipt.
- Never use interdepartmental mail to transfer monies.
- Establish proper separation of duties – individuals who collect monies and/or write receipts may not prepare and/or make deposits.
For questions or assistance, contact the Controller’s Office, genacct@wsu.edu, or Internal Audit, ia.central@wsu.edu.
